Hi

Generative AI (Gen AI) is a powerful tool, but many small business owners are still working out how to use it effectively. The key is to focus on real business impact, not just the latest tech trends. Here are six critical questions to consider:

1. How can Gen AI help my business grow?

Start with your business goals, not the technology. Where are the biggest opportunities to improve revenue, efficiency, and customer experience? Could AI automate time-consuming tasks, improve marketing, or enhance customer service? The real value comes from integrating AI into your core operations, not just experimenting with one-off tools.

2. How do I structure and manage AI in my business?

Many small businesses have data spread across different tools—accounting software, CRM systems, email lists. You need a plan:

• How will you organise and manage your data?
• What AI tools align with your business needs?
• Which tasks should you automate first?

Strong organisation is key. AI models work best when they have good-quality data, so cleaning up and structuring your data is a crucial first step.

3. Which AI tools should I use?

There are countless AI-powered tools available, from chatbots and automated marketing platforms to financial forecasting software. Choosing the right ones is crucial.

The key is to start small. Look for AI tools that integrate with what you already use. Avoid being locked into long-term contracts with one provider—keep your options open in case a better solution emerges.

4. How do I balance AI’s benefits with the risks?

AI isn’t perfect. Risks include:

• AI-generated errors or “hallucinations”
• Cybersecurity threats
• Compliance and legal issues
• Customer trust and data privacy concerns

Small businesses can’t afford costly mistakes, so start with low-risk, high-impact uses—such as AI-powered customer support or automating admin tasks. Set clear guidelines for AI use and monitor its impact to avoid problems.

5. What does this mean for my tech setup and team?

To get the most out of AI, you need:

• A solid tech setup that allows data to flow between systems
• A clear understanding of how AI will fit into your processes
• Staff who are comfortable working with AI-powered tools

This doesn’t mean you need an IT department—many AI tools are designed for non-technical users. But your team may need training to get the most out of them. Hiring or upskilling people with digital skills could become essential.

6. How do I get started without wasting time and money?

Gen AI is evolving fast, and no one has all the answers. The best approach is to start small, test tools, and learn as you go.

Don’t waste time on AI experiments that don’t contribute to your bottom line. Instead, focus on AI solutions that solve real business problems—whether that’s automating invoices, generating marketing content, or improving customer interactions. Once you’ve tested and proven an AI tool’s value, you can scale it across your business.

Final thought

AI is no longer just for big companies with huge budgets—it’s becoming essential for small businesses too. The key is to stay focused on business value, choose the right tools, and start small. The businesses that embrace AI wisely will gain a competitive edge, save time, and unlock new growth opportunities.

Let me know how you are going about integrating AI in your business.

Noel Guilford